Receptionist

Classification

Nonexempt

 

Salary Grade/Level/Family/Range

Hourly

 

Reports to

Director of Operations

 

Date Updated

November 2025

 

Minimum Requirements:

• Experience in an Office environment, Real Estate a Plus
• High School Diploma
• 1 year administrative experience
• Proficient in Microsoft Office
• Bilingual – English and Spanish
• Adobe Creative Suite Programs a plus (InDesign, Illustrator and/or Photoshop)

 

Knowledge, Skills and Abilities:

• Ability to prioritize, work under pressure and meet deadlines
• Excellent written and oral communication skills
• Strategic thinker and multi-task oriented.
• Flexible, open minded, and a true team player.

 

Job Responsibilities

• Provides general office support with a variety of clerical activities and related tasks.
• Answers telephones and directs all incoming calls to the appropriate associates.
• Receives, sorts and forwards incoming mail.
• Greets and directs visitors to the company.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Order and stock kitchen supplies.
• Maintain conference room calendar
• Prepare morning American coffee for the Pinecrest office
• Prepare afternoon Cuban coffee for the Pinecrest office
• Coordinate monthly birthday celebrations
• Maintain and decorate chalk wall each month
• Assists with other related clerical duties such as photocopying, faxing, filing and collating.
• Assist Director of Operations with other tasks such as social media and posting, creating email blasts, and database management.

 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

Supervisory Responsibility

This position has no supervisory responsibilities.

 

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

 

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

 

Position Type and Expected Hours of Work

Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 9:00 a.m. to 6:00 p.m. and must work 37.5 hours each week to maintain full-time status. Occasional evening and weekend work may be required as job duties demand.

 

Travel

No travel is expected for this position.